Madison School District Food Service

WELLNESS POLICY Last Updated: 3/27/2019 6:31 PM

Madison School District Food Service





Health Enhancement Education

The Board of Trustees of Madison School District believes that the primary responsibility for family life and sex education, including moral responsibility, rests upon the home and the church and the schools can only complement and supplement those standards which are established in the family. The decision as to whether or not any program in family life and sex education is to be introduced in the schools is a matter for determination at the local district level by the local school board of duly selected representatives of the people of the community. Health, family life and sex education, including information about parts of the body, reproduction and related topics, may be included in the instructional program as appropriate to the grade level and course of study. The instructional approach may be developed after consultation with parents and other community representatives. Instruction shall be developmentally appropriate to the grade level of the students and shall occur in a systematic manner. Parents may ask to review the materials to be used and may request that their child be excluded from sex education class sessions without prejudice. Alcohol, Tobacco and Drug Education The Superintendent, or his/her designee, shall develop curriculum for use in health education that provides instruction to students in the areas of prevention, education, treatment, rehabilitation and legal consequences of alcohol, tobacco and drug use. Legal Reference: I.C. § 33-1605 Health and Physical Fitness – Effects of Alcohol, Tobacco, Stimulants and Narcotics I.C. § 33-1608 et seq. Family life and sex education – Legislative policy IDAPA Health Standards Cross Reference: 2307 Physical Activity Opportunities and Physical Education Policy History: Adopted on: March 15, 2012 Revised on:




Local School Wellness It is the goal of Madison School District to strive to make a significant contribution to the general well-being, mental and physical capacity, and learning ability of each student and afford them the opportunity to fully participate in the education process. Madison School District promotes healthy schools by supporting wellness, good nutrition, and regular physical activity as a part of the total learning environment. The District supports a healthy environment where children learn and participate in positive dietary and lifestyle practices. 1. Ensure that all children have access to adequate and healthy food choices on scheduled school days at reasonable prices; 2. Ensure that foods sold at school during the school day meet or exceed the nutritional standards required by National School Lunch Program, the National School Breakfast Program, and the Smart Snacks in Schools standards. Exceptions can be made for infrequent food sales fundraisers that occur no more than the number of times determined appropriate by the Idaho State Department of Education during the school year and are not held during school meal times; 3. Ensure that non-exempt fundraising food sales will not occur on school grounds during the school day. The District operates under United States Department of Agriculture (USDA) program regulations of the National School Lunch Program, National School Breakfast Program, and the Smart Snacks in Schools standards. This includes food sold during the school day in school stores, vending machines, and other venues; 4. Provide a comprehensive learning environment for developing and practicing lifelong wellness behaviors including good nutrition and regular physical activity; 5. Reinforce messages about healthy eating and to ensure that foods offered promote good nutrition and contribute to the development of lifelong, healthy eating habits; 6. Promote healthy eating patterns through classroom nutrition education coordinated with the comprehensive health education program including education, health, and food services; 7. Provide District staff with adequate pre-service and ongoing in-service training; and 8. Involve family members and the community in supporting and reinforcing nutrition education and the promotion of healthy eating and lifestyles. Nutrition Standards 8200-2 (ISBA 10/14 UPDATE) To promote student health and reduce childhood obesity, the District requires all schools within the District to comply with the nutrition standards established by the USDA with respect to all food that is available on school grounds during the school day. Community Participation Parents, students, representatives of the school food authority, teachers of physical education, school health professionals, the Board, school administrators, and the general public are all permitted to participate in the development, implementation, and periodic review of this policy. Monitoring Compliance The Superintendent may designate one or more District officials or school officials to ensure that each school complies with this policy. Cross-Reference: 2310 Nutrition Education Legal Reference: Sec. 204, Child Nutrition and WIC Reauthorization Act of 2004 Pub.L. 111-296 Healthy, Hunger-Free Kids Act of 2010 7 CFR Parts 210 Nutrition School Lunch and School Breakfast Programs: Final Rule Smart Snacks in School Regulations by the United States Department of Agriculture Other Reference: Policy History: Adopted on: August 20, 2015 Revised on: March 15, 2018




District Nutrition Committee With the purposes of monitoring the implementation of the District’s wellness policies, evaluating policy progress, serving as a resource to school sites, and revising the policies as necessary, a District-wide nutrition committee is hereby established to develop, implement, monitor and review district-wide nutrition and physical activity policies. The School Board acknowledges that community participation will help with the implementation of the wellness policies. Following initial development, the committee would meet a minimum of once annually for continued assessment. Committee membership will consist of: ∙ District Food Service Coordinator ∙ Parent representative ∙ Student representative ∙ Staff member representative ∙ Administrative Representative, Co-Chair ∙ Physical Education and Health Program Leader, Co-Chair Appointments to the Committee will be made by the Board Chair or designee. School foodservice staff, at the school or district level, will also ensure compliance with nutrition policies within school foodservice areas and will report on this matter to the superintendent or designee. The superintendent or designee will develop a summary report every three (3) years on district-wide compliance with the district’s established nutrition and physical activity wellness policies based on input from schools within the district. That report will be provided to the school board and may also be distributed to school health councils, parent/teacher organizations, school principals, and school health services personnel in the district. Legal Reference: Sec. 204, Child Nutrition and WIC Reauthorization Act of 2004 Policy History: Adopted on: August 20, 2015 Revised on:




Food Services The District shall provide wholesome, appetizing, and nutritious meals for children in the District's schools. Because of potential liability to the District, the foodservices program shall not accept donations of food without the approval of the Board. Community Involvement To the extent practical, the District shall inform families about the availability of breakfast and lunch for students. Information shall be distributed just prior to or at the beginning of the school year. Additional reminders may be sent throughout the school year and/or posted to the District’s website. United States Department of Agriculture (USDA) Foods The District shall use USDA foods made available under the Federal Food Distribution Program for school meals. Qualifications of School Food Service Staff Qualified nutrition professionals will administer the school meal programs. As part of the District’s responsibility to operate a food service program, continuing professional development opportunities may be provided to select District nutrition professionals. These development programs should include appropriate certification and/or training programs for child nutrition directors, school nutrition managers, and cafeteria workers, according to their levels of responsibility. The District may work with the School Nutrition Association for such professional development offerings. Free and Reduced Price Food Services The District shall provide free and reduced price meals to students according to the terms of the National School Lunch Program (NSLP) and the National School Breakfast Program (SBP). The District shall inform parents of the eligibility standards for free or reduced price meals. Identity of students receiving free or reduced price meals will be confidential in accordance with the guidelines for the NSLP and SBP. A parent has the right to appeal any decision with respect to his or her application for free or reduced price food services to a designated hearing official. The amount charged for such meals shall be sufficient to cover all costs of the meals, including preparation labor, food costs, handling costs, utility costs, and equipment depreciation costs. Every effort is to be made to eliminate any social stigma attached to, and prevent the overt identification of, students who are eligible for free and reduced-price school meals. Toward this end, the availability of school meals to all students will be promoted and electronic identification of students and payment systems utilized where feasible. 8220-2 (ISBA 10/14 UPDATE) Legal Reference: 42 U.S.C. 1751 et seq. National School Lunch Act 7 CFR Parts 210.12 Student, Parent, and Community Involvement Policy History: Adopted on: August 20, 2015 Revised on:




School Meals This policy supports the mission of the District, including providing an environment that cultivates maximum student potential. Nutrition influences a child's development, health, wellbeing, and potential for learning. To afford students the opportunity to fully participate in the educational process, students must attend school with minds and bodies ready to take advantage of their learning environment. This policy encourages all members of the school community to create an environment that supports lifelong healthy eating habits. Decisions made in all school programming need to reflect and encourage positive nutrition messages and healthy food choices. National School Lunch Program and the National School Breakfast Program The full meal program will follow the United States Department of Agriculture (USDA)’s National School Lunch Program (NSLP) and the National School Breakfast Program (SBP) Nutrition Standards as well as Smart Snacks in Schools standards, and offer a variety of fruits and vegetables. All of the grains served shall be whole grain. Breakfast To ensure that children have an opportunity to have breakfast, either at home or at school, and in order to meet their nutritional needs and enhance their ability to learn, District schools will: 1. To the extent possible, operate the School Breakfast Program; 2. To the extent possible, arrange bus schedules and utilize methods to serve school breakfasts that encourage participation; 3. Notify parents and students of the availability of the School Breakfast and Lunch Programs; and 4. Encourage parents to provide a healthy breakfast for their children through newsletter articles, take-home materials, or other means. Lunchroom Climate The Board encourages schools to make the lunchroom environment be a place where students have adequate space to eat and pleasant surroundings. Meal Times and Scheduling Recommendations District schools to the greatest extent possible should: 1. Provide students with at least ten (10) minutes to eat after sitting down for breakfast and twenty (20) minutes after sitting down for lunch; 2. Schedule meal periods at appropriate times; 3. Not schedule tutoring, club or organizational meetings, or activities during mealtimes, unless students may eat during such activities; and 4. Schedule lunch periods in elementary schools to follow recess periods; 8240-2 (ISBA 10/14 UPDATE) 5. Provide students access to hand washing or hand sanitizing before they eat meals or snacks. Meal Account Balances In order to protect a student’s privacy, Madison Food Services Cashiers will not offer information to tell a student their account is low. Students must ask the Cashier to determine account levels. When the student asks, the Cashier will let them know if they have money in their account or if they need to bring some money, but will not give them specific numbers. A tray filled with food will never be taken away from a student. Madison Food Services will address negative balances using the following procedure. 1. The Kitchen Manager or Lead will send a note home, make a phone call and/or send an email to the parents notifying them of a negative balance. 2. If the student’s account goes to 4 meals in the negative, the Manager or Lead will make a phone call and/or send a second email. 3. When the account gets to 8 meals in the negative, the Manager or Lead will turn the student’s name over to the Food Services Office or the Principal (to be determined by each situation). The parents will then receive a phone call to get the balance resolved. 4. As a last resort, if the parents fail to bring the account current and if the student is 10 meals in the negative, Secondary students will receive a fruit or a vegetable and milk. The milk will be charged to their account. Elementary students will continue to receive a full meal while the account balance is being resolved. Each Manager or Lead will write down and keep record of each email or phone call, date and time. Legal Reference: 42 U.S.C. 1751 et seq. National School Lunch Act 7 CFR Parts 210 Nutrition School Lunch and School Breakfast Programs: Final Rule Smart Snacks in School Regulations by the United States Department of Agriculture Policy History: Adopted on: August 20, 2015 Revised on: October 18, 2018




Guidelines for Food and Beverage Sales This policy shall apply to all foods sold outside of reimbursable school meals, such as through vending machines, cafeteria a la carte snack lines, fundraisers, school stores, etc. The District encourages the use of nutrient dense foods for all school functions and activities. Nutrient dense foods are those foods that provide students with calories rich in the nutrient content needed to be healthy. At any school function (parties, celebrations, feasts, sporting events, etc.) healthy food choice options should be available. Elementary Schools The school food service program will approve and provide all food and beverage sales to students in elementary schools. Given young children's limited nutrition skills, food in elementary schools should be sold as balanced meals. If available, foods and beverages sold individually should be limited to low-fat and non-fat milk, fruits, and non-fried vegetables. Snacks Snacks served during the school day or in after-school care or enrichment programs will make a positive contribution to children's diets and health, with an emphasis on serving fruits and vegetables as the primary snacks and water as the primary beverage and will meet the standards of the Smart Snacks in Schools regulations. Schools will assess if and when to offer snacks based on timing of school meals, children's nutritional needs, children's ages, and other considerations. If eligible, schools that provide snacks through after-school programs will pursue receiving reimbursements through the National School Lunch Program. Fundraising Activities and Concessions Any fundraising requires administrative approval. Any food items sold at the school site during the school day, defined as from midnight until a half-hour after the end of the instructional day, and intended for consumption there must meet the requirements of the Smart Snacks in Schools regulations, except for exempt fundraisers. The number of exempt fundraisers held annually may not exceed the number established by the Idaho State Department of Education unless special permission is granted by the State Department of Education. Any fundraising activities that involve foods not intended for consumption in schools, such as the sale of cookie dough or frozen pizza outside of school, shall be also be exempt. Foods sold at exempt fundraisers may not be sold in competition with school meals in the food service area during any meal service. To create a school environment that supports the promotion of healthy food and beverage choices for children, it is important to consider all 8250-2 (ISBA 10/14 UPDATE) venues where food and beverages are consumed or sold. The following recommendations are made to promote healthy choices for children related to fund-raising activities supported by the school: 1. Offer only non-food items that raise funds such as books, gift wrap, candles, plants, flowers, school promotional items, etc.; and 2. Whenever food and beverages are sold that raise funds for the school, through fundraisers exempted as outlined above, include at least some healthy food choices. Organizations operating concessions at school functions should include at least some healthy food choices in their offerings. It is recommended that groups market these healthy options at a lower profit margin to encourage selection by students. If these food and beverages are consumed on school grounds, during the school day, and are not exempt fundraisers, they must comply with the Smart Snacks in Schools regulations. School-Sponsored Events Foods and beverages sold at school-sponsored events during the school day, from midnight until a half-hour after the end of the instructional day, and held on school grounds (such as, but not limited to, athletic events, dances, or performances) will meet the nutrition standards outlined in the Smart Snacks in Schools regulations, unless they are exempt fundraisers as described above. However, the Smart Snacks in Schools standards do not apply to items sold during non-school hours. Cross Reference: 3420 Student Fund Raising Activities Legal Reference: Smart Snacks in School Regulations by the United States Department of Agriculture Other Reference: Policy History: Adopted on: August 20, 2015


In accordance with Federal civil rights law and U.S. Department of Agriculture (USDA) civil rights regulations and policies, the USDA, its Agencies, offices, and employees, and institutions participating in or administering USDA programs are prohibited from discriminating based on race, color, national origin, religion, sex, gender identity (including gender expression), sexual orientation, disability, age, marital status, family/parental status, income derived from a public assistance program, political beliefs, or reprisal or retaliation for prior civil rights activity, in any program or activity conducted or funded by USDA (not all bases apply to all programs). Remedies and complaint filing deadlines vary by program or incident.

Persons with disabilities who require alternative means of communication for program information (e.g., Braille, large print, audiotape, American Sign Language, etc.) should contact the responsible Agency or USDA's TARGET Center at (202) 720-2600 (voice and TTY) or contact USDA through the Federal Relay Service at (800) 877-8339. Additionally, program information may be made available in languages other than English.

To file a program discrimination complaint, complete the USDA Program Discrimination Complaint Form, AD-3027, found online at How to File a Program Discrimination Complaint and at any USDA office or write a letter addressed to USDA and provide in the letter all of the information requested in the form. To request a copy of the complaint form, call (866) 632-9992. Submit your completed form or letter to USDA by: (1) mail: U.S. Department of Agriculture, Office of the Assistant Secretary for Civil Rights, 1400 Independence Avenue, SW, Washington, D.C. 20250-9410; (2) fax: (202) 690-7442; or (3) email: